Millwork Commons

Former G&M maintenance client (PGSA / Millwork Commons). As of April 2026, transitioning WordPress maintenance to SecretPenguin. G&M is no longer agency of record.

Project Info

Client Contacts

• Ben Wellman — PGSA, bwellman@pgsa.com, 402-657-1010 (primary client, owner of Millwork Commons relationship)
• Derek Pressnall — SecretPenguin (incoming agency), derek@secretpenguin.com
• Alison — SecretPenguin, alison@secretpenguin.com
• Kristin DeKay — G&M operations director, kristin@grainandmortar.com
• Brooke — G&M, brooke@grainandmortar.com

Site Reference

Integrations

Transition Spreadsheet (SecretPenguin)

Website Transfer Checklist — Google Sheet

Spreadsheet ID: 1TrqCTtf7g9yFORLtCRk0USKpptzZWsqVrtUOpp-qtpg Tab: Website Transfer Checklist

Sections: 1. Account Access (domain, hosting, GA4, GSC, Mailchimp, Google Sheets) 2. WordPress Access (admin login, backup, staging) — already marked complete on their sheet, skipping 3. Plugin & License Audit (Admin Columns Pro, Akismet, FacetWP + Relevanssi, Gravity Forms, Gravity Perks, Gravity Kit, Events Calendar, WP All Import Pro, Imagify, Post SMTP) 4. API Keys & Integrations (Akismet, Imagify, Post SMTP, Zapier) 5. Contacts (G&M legacy, MC IT contact)

G&M Position on Transition

Core rule: We do not provide G&M-owned plugin licenses or user keys to sites where we are no longer the agency of record. MC / SecretPenguin will need to purchase or obtain their own.

What we will provide: - Access to anything MC owns directly (their hosting, their domain, their GA4, etc.) - WordPress admin user for SecretPenguin - Site backup - Confirmation of what plugins/services are in use vs no longer in use - Legacy contact identification

What we will not provide: - Our own plugin licenses / activation keys (Gravity Forms, Gravity Perks, Gravity Kit, Admin Columns Pro, Events Calendar, etc.) - API keys tied to G&M accounts (Imagify, Post SMTP if ours)

Plugin & license audit — blanket position:

All premium plugin licenses currently on the site are held under G&M's accounts. G&M will leave them active for 30 days from the transition date to give MC / SecretPenguin time to handle renewals on their own. After that window, MC is responsible for purchasing and maintaining any licenses they want to keep.

G&M does not continue to pay for licenses on sites we no longer manage or are not the active agency of record for. This applies uniformly across every item in Section 3 (Plugin & License Audit) and Section 4 (API Keys & Integrations):

• Admin Columns Pro
• Akismet (only relevant if upgraded — free tier otherwise)
• FacetWP + Relevanssi integration
• Gravity Forms (renewal date April 25, 2026 — flag in email)
• Gravity Perks (Address Autocomplete, File Upload, Live Preview)
• Gravity Kit (Edit + Import)
• The Events Calendar (Core + Pro + Filter Bar)
• WP All Import Pro (dormant — feature not in active use)
• Imagify (API key)
• Post SMTP (API key)
• Akismet API key
• Zapier (confirmed not in use)

Rather than go plugin-by-plugin, the email will state the blanket policy once and list the plugins so MC has a clean inventory to work from.

Legacy contact (post-handoff): - G&M point of contact: Eric Downs (technical). Any residual questions go through Eric. Millwork Commons IT contact is on their end to identify.

Known items no longer in use: - Zapier — confirmed by Eric - WP All Import — dormant. Was used to auto-import tenant directory entries via Google Sheets; MC decided to abandon that workflow and now enters tenants manually through the website UI.

Items that don't belong on this list: - Coneflower Pie / Cake Orders sheets — these are for Coneflower Creamery (a separate website), not Millwork Commons. SecretPenguin should take those up with whoever manages Coneflower. - Directory V2 sheet — was the original seed for the tenant directory import. That functionality was vacated at MC's request; the sheet is dormant and the site no longer pulls from it. Tenants are entered manually in WP admin.

Email Thread

Gmail thread: 19dabf9295d11450 — "Millwork Commons Website - Maintenance Contract Transition" - 2026-04-20 — Ben Wellman announces transition to SecretPenguin - 2026-04-21 — Kristin DeKay acknowledges - 2026-04-22 — Derek Pressnall requests access + shares transition spreadsheet

Project Status

2026-04-23 — Offboarding reply drafted and pushed

Ben Wellman (PGSA) announced on 2026-04-20 that Millwork Commons is moving WordPress maintenance to SecretPenguin. Derek Pressnall (SecretPenguin) followed up 2026-04-22 with a transition spreadsheet requesting account access and plugin ownership info.

Walked through all 5 sections of their checklist with Eric. Key positions:

• Section 1 (Account Access): most items MC-owned (GoDaddy, Flywheel, GA4, Mailchimp). GSC TBD.
• Google Sheets items on Derek's list are not MC-website-related (Coneflower Pie and Cake Orders belong to Coneflower Creamery; Directory V2 is a dormant import seed for the abandoned tenant directory workflow).
• Section 2: already checked complete by SP, no action needed.
• Sections 3 + 4 (Plugins / API Keys): blanket 30-day grace, then MC is responsible for renewals. We do not transfer G&M-held licenses.
• Flagged Gravity Forms expiring April 25, 2026.
• Noted WP All Import Pro dormant (tenant directory workflow vacated), Zapier not in use.
• Eric named as G&M legacy technical contact.

Reply drafted and pushed to Gmail thread 19dabf9295d11450 as a reply-all to Derek (cc Ben, Kristin, Brooke, Alison). Draft also saved to ~/Desktop/millwork-commons-transition-reply.md. Eric edited the GSC follow-up out of the draft before sending — SecretPenguin can sort that on their own.

Status: Offboarding complete on our side. 30-day license window is the only remaining clock; after that, MC is on their own for renewals.

Docs